Privacy

1. Controller

Squareball Digital GmbH

2. What is this notice for?

This notice is here to inform you about how we collect, process and store personal data we collect and follow traffic on our website. The certain type of personal data we collect concerns our clients, potential clients, partners, individuals who want to hear our news as well as recruitment candidates. We collect this data so that we can, for example, be able to respond to requests for new business, send newsletters to our subscribers, and process job applications sent to us via our website. The analytics we use on our website is for learning more about how the website is used and how we can improve it.

3. What data do we collect and how do we process it?

The following outlines the various types of personal data we process, the sources for each type of personal data, as well as the purpose and legal basis for processing said personal data.

If you are an employee of Squareball, a recruit in our recruitment process, our client, business partner,  or a representative of either:

Data typeSourcePurposeLegal basis
NameYou or your organisationProvision of services, management of client relationshipBusiness contract or relationship
Contact detailsYou or your organisationProvision of services, management of client relationshipBusiness contract or relationship
Data relevant to the recruitment process, needed documentation and possible links to social media profileYou or your organisationProvision of services, management of relationshipBusiness contract or relationship
Employer or other organisationYou or your organisationProvision of services, management of client relationshipBusiness contract or relationship
Information about communication and collaboration detailsCommunication between you and usProvision of services, management of client relationshipBusiness contract or relationship
Event signupsyouEvent organisation, management of client relationshipContract (event sign-up)
Newsletteryou or your organisationProvision of services, management ofBusiness contract or relationship

If you are not (yet) a Squareball client but receive communication from us:

Data typeSourcePurposeLegal basis
NameYou or a contact at Squareball MarketingYour consent or our legitimate interest (marketing)
Contact detailsYou or a contact at Squareball MarketingYour consent or our legitimate interest (marketing)
Employer or other organisationYou or a contact at Squareball MarketingYour consent or our legitimate interest (marketing)
Information about communicationCommunication between you and usMarketingYour consent or our legitimate interest (marketing)
Event sign-upsYouEventsYour consent or our legitimate interest (marketing)

If you are a website visitor:

Data typeSourcePurposeLegal Basis
IP AddressYour browsing activitiesProvision of a smooth user experience on our websiteLegitimate interest

How long do we keep your data?

If you or your company is a client of Squareball we may process your data as long as the client relationship is in force and for a maximum of 5 years thereafter.


If you receive marketing communication from us, we may process your data until you inform us that you do not want to be in our marketing list anymore.


If you visit our website, we may process your data for a maximum of 2 years after your visit.


Concerning recruitment applications, your data is foremost processed by a team member in Berlin office.

Who processes your data? Is data processed by third parties outside the European Economic Area?

Your data is not shared with any other parties outside of Squareball, unless expressly required by applicable laws or public authorities. We may also share your data to our trusted partners if processing your request or provision of our services requires us to do so.
Squareball has a legitimate interest to process the above listed personal data for the purposes described above. This interest is based on your connection with us and concerns e.g. your position in a company related to us or your direct request to us.

Squareball uses the following companies for processing of data:

Service ProviderPurposeLocationRead More
HubspotUsed for client relationship managementEU-U.S. and Swiss-U.S. Privacy Shield Frameworks and standard contractual data protection clauses, which have been approved by the European CommissionVisit link
Google G-SuiteEmail accounts and document managementEU-U.S. Privacy Shield Frameworks and standard contractual data protection clauses, which have been approved by the European CommissionVisit link
Google AnalyticsWebsite usage analyticsEU-U.S. Privacy Shield Frameworks and standard contractual data protection clauses, which have been approved by the European CommissionVisit link

4. Cookies and analytics

We use cookies on our website to improve its user experience. Cookies are small text files that a browser saves on your device and they are used, for example, when a service wants to save your information when moving from one website to another. If you do not want to use cookies, you can change your cookie settings at any time in your browser. Please note that disabling cookies might impact how our website functions.

When you access our website, we ask for your consent to allow us to store the following cookies on your device:

  • Google Analytics – We use Google Analytics to collect information about how users behave on our website. We use the information to compile reports and to help us improve the site. These cookies collect the number of visitors to the website, where visitors have come to the website from and the pages they visited. You can read more about these cookies and how Google safeguard them here.
  • Facebook pixel – We use Facebook Pixel to measure, optimize and build audiences for our advertising campaigns served on Facebook. It allows us to see how users move between devices when accessing our website and Facebook and targeting Facebook advertising to users most likely interested in such advertising by analyzing which content the user has viewed on our website. For more information about Facebook Pixel, please see here.
  • LinkedIn Insights – We use LinkedIn Insights to measure LinkedIn campaign efficiency. You will find more information here.

5. What rights do you have?

You have the right to request access to, erasing and correcting your personal data as held and processed by Squareball, as well as to send us any other requests based on then applicable data protection laws (e.g. request restriction of processing of the data). Further, you always have the right to prohibit us from sending newsletters or other marketing messages to you. Please send any requests concerning your data to the email addresses set out above in Section 2.

Data protection laws are supervised in Germany. If you wish to lodge a complaint you can do it with the Bundesbeauftragter für den Datenschutz und die Informationsfreiheit (Federal Commissioner for Data Protection and Freedom of Information)

6. How do we secure your data?

We consider all personal data we collect to be confidential. Your data can only be accessed by the Squareball employees when it is necessary for them to perform their work related to your data.

The network and equipment of Squareball and its partners have been secured by using appropriate measures to protect the personal data against unauthorised access and accidental or unlawful destruction, alteration, disclosure, transfer or other unlawful forms of processing.

7. Changes to this Privacy Notice

We may update this Privacy Notice as we improve our website and operations. The updated notice will be made available on our website.

Contact

If you have any questions about our Privacy Policy, please contact us by email at [email protected]